How to create SAP Crystal Reports Using Blank Report Templates

SAP Crystal Reports is a powerful business intelligence tool used for designing and generating reports from various data sources. It provides a robust platform for creating highly formatted, pixel-perfect reports that can be distributed electronically or printed. Crystal Reports is widely used across industries to extract meaningful insights and present data in a visually appealing and understandable manner.

Key features and functionalities of SAP Crystal Reports include:

1. Data Connectivity: Crystal Reports allows you to connect to a wide range of data sources, including databases like SAP HANA, Oracle, Microsoft SQL Server, and more. It supports both relational and multidimensional data sources, enabling you to access and analyze data from different systems.

2. Report Design and Layout: The Crystal Reports designer provides a user-friendly interface for designing reports. It offers a WYSIWYG (What You See Is What You Get) editor that allows you to arrange fields, apply formatting, insert charts, images, and other graphical elements. You can create complex reports with grouping, sorting, subreports, cross-tabs, and drill-down functionality.

3. Powerful Formulas and Expressions: Crystal Reports includes a formula editor that enables you to create custom calculations, expressions, and logic within your reports. This allows for advanced data manipulation, calculations, and conditional formatting based on specific criteria.

4. Interactive Features: Crystal Reports supports interactive features such as drill-downs, parameterized reports, and dynamic sorting. Users can explore the data and navigate through different levels of details within the report, enhancing the data analysis experience.

5. Export and Distribution: Reports created in Crystal Reports can be exported to various formats, including PDF, Excel, Word, HTML, and more. This flexibility enables sharing and distribution of reports through email, web portals, or printing.

6. Integration with SAP and Other Systems: Crystal Reports seamlessly integrates with SAP applications and systems, allowing you to leverage data and business logic directly from SAP. It can also be integrated with other business intelligence tools and platforms to complement larger analytics and reporting solutions.

7. Report Viewing and Delivery: Crystal Reports provides runtime components and viewers that allow end-users to view and interact with reports without requiring the full design environment. These viewers can be embedded in web applications, desktop applications, or SAP portals for easy access to reports.

Overall, SAP Crystal Reports empowers organizations to create comprehensive and visually appealing reports that facilitate data-driven decision-making. It is a versatile tool that offers extensive data connectivity, design flexibility, and distribution options, making it a popular choice for reporting and business intelligence needs.

Steps to Create SAP Crystal Reports Using Blank Report Templates

To create SAP Crystal Reports using the Blank Report template, you can follow these steps:

1. Launch the SAP Crystal Reports application on your computer.
2. Click on “File” in the top menu and select “New” to create a new report.
3. In the New Report Wizard window, choose “Blank Report” as the template and click “OK.”

4. The Crystal Reports designer interface will open with a blank canvas. Here, you can design your report by adding fields, formatting elements, and arranging the layout. Follow these steps to create a basic report:

a. Connect to a Data Source [if there is a data source]:
– Click on “Database” in the top menu and select “Database Expert.”
– In the Database Expert window, you can select the data source you want to connect to, such as an SAP database, Microsoft SQL Server, Oracle, etc.
– Follow the prompts to establish the connection and specify the necessary credentials or connection details.

b. Add Fields to the Report [if there is a data source]:
– From the “Field Explorer” pane on the right, expand the data source you connected to and locate the desired fields or tables.
– Drag and drop the required fields onto the report canvas. You can place them in the report header, details section, or any other desired location.

c. Format and Customize the Report:
– Use the various formatting options available in the top menu and toolbar to customize the appearance of the report.
– You can modify font styles, colors, alignments, add borders, insert images, and more to enhance the visual presentation of the report.

d. Arrange Report Sections:
– Crystal Reports divides the report into sections such as Page Header, Report Header, Details, Report Footer, etc.
– You can resize or reposition these sections by clicking and dragging the section boundaries.
– To add additional sections, right-click on the report canvas, select “Insert,” and choose the desired section type.

e. Preview and Save the Report:
– To preview your report, click on the “Preview” tab in the lower section of the designer interface. This allows you to see how the report will look when generated.
– Once you are satisfied with the design, click on “File” in the top menu and select “Save” or “Save As” to save the report file (.rpt) to a desired location on your computer.

5. After saving the report, you can generate it by providing the necessary data at runtime using Crystal Reports runtime libraries or by integrating it into an application or SAP system.

By following these steps, you can create a basic SAP Crystal Report using the Blank Report template and customize it according to your reporting requirements.

Tutorial Video

You can watch the video below to learn implementation:


  • Barry Allen

    A Full Stack Developer with 10+ years of experience in different domain including SAP, Blockchain, AI and Web Development.


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